Resources

Welcome to the VAULT Resources page.

Here you can find all the documents, images and forms relevant to your production at VAULT Festival.

Contents
  • Contacts
  • Deadlines
  • Marketing & Asset Guidelines
  • Technical (Theatre, Comedy, LATES)
  • Box Office & Front of House

Contacts

We’re easy to get hold of and our goal is to make you feel comfortable and supported from now, until March. Please read all the documentation thoroughly, then use the contact list below to ensure you’re contacting the right person with any queries, so we can get back to you more quickly.

Administration
office@vaultfestival.com
Scheduling, Contracts, Finances / Settlements, Company Accreditation
Sales
sales@vaultfestival.com
Ticket Pricing, Special Offers, Comps & Capacity Questions, Reports
Marketing
marketing@vaultfestival.com
PR & Marketing, Social Media, Website, Programme, Assets
Technical
tech@vaultfestival.com
Cage, Pit, Cavern, Brick Hall, Crescent
Technical
deputytechmanager@vaultfestival.com
Studio, Network Theatre, Waterloo East Theatre, Maze, Bookshop, Vehicle Venues
Technical
deputytechmanager@vaultfestival.com
LATES, Film, Forge

Deadlines

Everything you need for your run at VAULT Festival is listed below – from helpful resources to the things we require to get your show on sale and in the schedule. Please read through everything carefully, and make sure you send in information by the following deadlines. Failure to do so can result in your show’s sale date being delayed, your requirements not being met, or cancellation.

13th October Contract Signed
30th October Marketing Form & Assets
1st November
Optional
Open Day Attendance Form
9th November
Optional
Meet & Greet Marketing Day
20th November
Optional
Accessible Performances Form
30th November
Optional
Rehearsal Request Form
5th December, 10am On Sale
8th December Tech Times sent out
2nd Jan
(shows starting between 24th Jan – 11th Feb)
22nd Jan
(shows starting between 14th Feb – 4th Mar)
12th Feb
(shows starting 7th – 18th Mar)
All Technical Docs:
Technical Form
Lighting & Stage Plans
PLI Certificate
PRS Declaration
Risk Assessment
Company Pass Form
14 Days Before Performance Front Of House Form
14 Days After Performance Box Office Settlement Confirmed

Marketing

Marketing FormDeadline 30th October.

Marketing Assets Upload – Deadline 30th October. IMPORTANT: Please read the GUIDELINES carefully.

NEW: Fringe Hype: Design & Print Deals for VAULT Festival Need help with asset creation, print or distribution? Fringe Hype have tailored packages exclusively for VAULT Festival 2018.

Visual Assets – VAULT Logo, Poster Templates & Style Guide

Marketing Asset Guidelines

Flyer & Poster Policy

VAULT Style Guide

Marketing Menu – Optional Marketing purchases to promote your show

Marketing Toolkit – Advice from Joe Public & the Communications Team

How To Write A Press Release – Third Party Guides

Example Press Releases from Past VAULT Festival Shows

Asset Guidelines

To make sure you have the most attractive representation in our listings, we’ve got specific requirements on what you should provide us with.

Please make sure you fill out the Marketing Form by the 30th October.

Style Guide, VAULT Logo & Poster Templates

You can find everything you need to create Digital & Print posters for VAULT here. Please note that while we prefer that you use the poster templates for your print material, as it helps raise awareness across the whole programme, so long as you follow the style guide we’re likely to approve other designs too.

Flyer & Poster Policy

We don’t print anything for individual shows at VAULT, but you’re welcome to bring your print materials to the venue. You can read the full flyer & poster policy here.

Asset Requirements

Main Show Image – Landscape for Digital (1920px wide x 1080px tall). This should be a clean image (no text, logos or titles), ideally a photograph. The text and information will be added around this on the website.

(Optional) Show Poster Image – Landscape or Portrait for Digital (1920px wide or tall). This can be your full poster design, complete with any titles – however you’d like to represent the show.

Up to 7 Supporting Images for Digital (1920px x 1080px)

Up to 7 Supporting Images for Press & Print (High Res, 300dpi+). Please be aware that anything submitted may be supplied to journalists and publications if they request it. Publications print photos, not show posters: so if you’d like the best possible chance of being featured in any press, please supply us with high quality, print-size photographs of your production or company.

Any Company or Sponsor Logos you’d like displayed.

Video Content: Please upload directly to YouTube or Vimeo and supply the direct URL in the Marketing Form.

Uploading

Please ensure the images you send for digital use are properly compressed: no more than 2mb per image.

We’d like you to upload images directly to us according to the following filename structure:

  • Show Title – Main Image.jpg
  • Show Title – Poster Image.jpg
  • Show Title – Supporting Image 01.jpg
  • Show Title – Print Supporting Image 01.jpg
  • Show Title – Company Logo.jpg
  • Show Title – Sponsor Logo.jpg

The format is either PNG or JPG. Feel free to zip them up if that’s easier.

PLEASE UPLOAD YOUR FILES HERE: https://www.dropbox.com/request/fYis5S9b905WN81vyBgw

Technical

Please ensure you use documents from the relevant programming strand (Theatre, Comedy, or Lates).

Theatre & Performance

Venue Tech Specs and Lx Plans – (Brick Hall, Cage, Cavern, Crescent, Network Theatre Pit, Studio)

Theatre Production Packplease read this in its entirety before submitting forms

Company Passes & Guidelines

PRS Declaration Forms

Risk Assessment Templateplease fill out this form by the deadline above

Tech Submissions Formplease fill out this form by the deadline above

Dropbox Uploadsfor uploading Lighting & Stage plans, PLI Certificate, Risk Assessment, PRS Declaration, & any additional documents. Please make sure you upload files as “Show Name – Document Title”

Open Day Attendance Form

Rehearsal Request Form

Venue Schedule Timings Overview

Please email your Technical Manager with any queries.

COMEDY

Venue Tech Specs and Lx Plans (Brick Hall, Cage, Cavern, Crescent, Network Theatre, Pit, Studio)

Comedy Production Packplease read this in its entirety before submitting forms

Company Passes & Guidelines

PRS Declaration Forms

Risk Assessment Template

Tech Submissions Form

Dropbox Uploadsfor uploading Lighting & Stage plans, PLI Certificate, Risk Assessment, PRS Declaration, & any additional documents. Please make sure you upload files as “Show Name – Document Title”

Open Day Attendance Form

Rehearsal Request Form

Venue Schedule Timings Overview

Please email your Technical Manager with any queries.

Lates

Venue Tech Spec and Lx Plan

Lates Production Packplease read this in its entirety before submitting forms

Company Passes & Guidelines

PRS Declaration Forms

Risk Assessment Template

Tech Submissions

Bands & DJs

Dropbox Uploadsfor uploading Lighting & Stage plans, PLI Certificate, Risk Assessment, PRS Declaration, & any additional documents. Please make sure you upload files as “Event Name – Document Title”

Open Day Attendance Form

Rehearsal Request Form

Please email your Technical Manager with any queries.

Box Office & Front Of House

.

Front Of House Form

Accessible Performances Form

Comp Request Form (Coming Soon)